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Encryption is a necessary and vital function that protects sensitive documents and files from hackers. Many businesses have grown to understand the importance of this process. File encryption can be a complex process, and as a result, there are certain errors that many people make when implementing encryption solutions. From storing passwords in supposedly hidden files to not having a data recovery plan, this article reveals five encryption mistakes that will make your data vulnerable or, even worse, irretrievable.
1. Not Using Encryption
Expense is relative when it comes to security, and this is something that many businesses have learned the hard way. File encryption is viewed by many businesses as an expensive and difficult process. As a result, they have shunned the utilization of the process only for some of them to have their important files end up in the hands of the wrong people. When hackers access and steal your data that is actually when it becomes more expensive than purchasing encryption software. The software is easy to install and can be up and running in a matter of minutes Encryption is necessary for the protection of a company's sensitive data such financial data, customer records and employee personal details.
2. Not Using Encryption on All Devices
It is good to have encryption installed on all your office computers, but your laptops and mobile devices used by your employees may actually be at risk. These devices can become lost or stolen and therefore you stand the risk of losing your data. It is best to secure all your information by encrypting all your devices.
3. Using the Best Encryption Software
How your encryption key is stored will have a high bearing on the safety of your data. An inadequate storage of the key, such as in the same location as the encrypted data, is comparable to placing your combination number on your combination lock for all to see. Effective key management involves the use of a policy server. The company can then carry out functions such as:
* Easily monitor and handle authentications.
* Track files and control requests.
4. Not Using Software That Is Complicated To Your End Users
Some companies make the mistake of purchasing encryption software that is difficult to use. It should be borne in mind that not all the employees will be tech-savvy and they will find a way to avoid using the program if they find it difficult to use and understand. If the right program is used, the company will achieve a centralized administration interface that the employees will not be able to see, but will give them the protection they need.
5. Not Keeping An Eye On The Progress
The process does not end once the software is installed. It is not a one-step process so even though the software is easy to install, attention must be given to your data and what is happening with it. The encryption software should be equipped with extensive report and auditing so that you will be able to easily track and monitor all of your data activity.
About Author:
Guest Post contributed by Neil Willford for Alertsec.com providers of Encryption Software. Neil is a software technician, who specialises in Disk Encryption and full disk encryption software.
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